A sweet fall wedding

Autumn and Joe knew they wanted their wedding to be simple and different.  This daytime event gave them what they wanted.

The bridesmaids wore dresses of their own choosing in pinks and grays.  While the groomsmen looked dapper in gray shirts, suspenders and yellow bow ties. 

Some of the many unique details included hanging their mothers wedding gowns, a cigar bar and a hot tea bar.  Guests signed a custom puzzle.

After the reception and a quick dress change for the bride, the couple left to a shower of colorful flower petals.

Vendors:

Photography - Erika Chambers Photography
Venue: The Martin Center
Decor & Flowers: Events by Elaine
Bride bouquet: Handmade by a friend
Invitation, program & puzzle: Graphics and design by the bride's father and brother
Bride's dress: David's Bridal
Brides second dress: ModCloth
Groom's Suit: Macys
 

real lifeElaine Roberts
Tablescape: Homespun Harvest Gathering

Fall is a time of harvest and bounty as well as a time for being thankful.  I wanted to put together a simple styled shoot celebrating the harvest.  This homespun gathering is filled with fruits and vegetables.  Oil lamps and doilies add to the barn door table and wooden accents. 

Floral arrangements with wildflowers and fall leaves as place cards keep the natural elements. 

DSCF2642.jpg
styled shootElaine Roberts
My Website Makeover & Rebrand!

I am so happy to introduce the new & improved Events by Elaine.

While staying busy with clients, it can be very easy to overlook the business. 2014 has been a year of investing back into my entire business.  After taking a critical look, I knew that the website no longer reflected my business goals and wasn't functional with modern technology.  Additionally, the overall brand and message needed fine tuned. Here is the before:   

I started the process at the beginning of the summer.  The first step was to move to a new online home. Thanks to Squarespace, the website and blog have a great online space with a mobile friendly interface and more features.  This created a custom place that is clean and simple to use.   

But I knew that the look and feel of my business needed refreshing and revising.  A rebrand was in order and help was needed. So I reached out to Meghan of OFD Consulting who also brought in Becky of RP Design.   

Meghan wanted to start the process by giving the site a new feel that was warm and inviting.  They started with a Pinterest board of colors, fonts, images and designs I loved.  Here is a little peek:

From this insight, Becky created the new logo and color palette that would be the face of my brand:

Meghan then worked with me for months to create a brand that better reflected who I am.  She patiently helped me revise my business focus with input on the new website and images, marketing, client services, revised the copy, and made creative suggestions such as the wonderful new homepage.  Her knowledge helped create a plan for my business into the future as a small, bespoke event planning company.  Without her guidance, my business wouldn't have this fresh and exiting new start. 

I can't wait to see what 2015 holds!

Elaine Roberts
5 Fresh & Fun Color Palettes for 2015

Since Pantone released their top colors for 2015, I have been thinking of fun and fresh color combinations for weddings, parties and events.  Here are 5 palettes to consider for your upcoming wedding. 

1. scuba blue, toasted almond, and lucite green -  The green and almond lend themselves to a natural wedding whilte the scuba blue adds a fun pop of color. 

2. aquamarine, glacier gray, and marsala - The light blue and gray provide a cool complement to the warm tones of the marsala red. 

3. strawberry ice, toasted almond, and tangerine - These fun and warm colors and perfect for a summer wedding or the bride who loves vivid colors

4. aquamarine, glacier gray, and classic blue - A palette of blues and gray creates a cool and fresh feel for any season.

5. custard, glacier gray, and lucite green - Lending itself to a range of styles from natural to vintage to whimsical, this combination is very versatile. 

colorsElaine Roberts
14 Little Factors that could Affect your Wedding Budget

1.      Extra guests - If your mom and his mom start inviting all of their friends and extended cousins, you guest list will skyrocket and so will your budget.  Don’t invite anyone (even casually) until you have talked about your budget and the number of guests you can invite.  Each guest can add $200 - $300 for an average wedding budget.

2.      Favors – It can be really easy to spend a few hundred dollars that you don’t have on those awesome favors your saw.  One way to save is to have favors double as escort cards, table numbers or another item.  Expect favors to cost $2 - $5 each.

3.      Alterations – Making that gorgeous wedding dress fit you perfectly will add a few hundred dollars to your bill.  

4.      Accessories – Don’t forget shoes, jewelry, a veil or hair piece, and undergarments when budget for attire.  Also, don’t forget shoes, cuff links, and a tie for the groom.

5.      Delivery fees – Getting all those gorgeous flowers, rentals, decor, cake, lighting and other items require a delivery fee.  Each of these deliveries will add $25 - $75 dollars each to your budget. 

6.      Taxes – Along with delivery fees, most every item will be charged tax (depending on your state).  Make sure to include that 5-10%  in your total budget.

7.      Gratuity – If your vendors and staff work hard, you should tip them to say Thank You.  However, that cost isn’t included in most contracts; it is additional.   See my Tipping Guide for how much to tip each vendor.

8.      Parties – All the engagement, bridal, bachelorette and other parties can add expenses around the same time as your wedding.  Whether it is a new dress, transportation or a hotel room, these little costs can add up.

9.      Postage – Those fabulous invitation you fell in love with, weigh and measure them carefully.   If they are square or weigh more than an once, you will need additional postage, not counting the RSVP card postage.  Also, be sure to budget postage for save the dates and thank you cards.   Postage can easily cost $1.00 per invite including RSVP postage.

10.   Lodging – Unless you are getting ready at home, you will need a hotel room the night before the wedding as well as the night of the wedding. 

11.   Vendor meals – While you don’t need to feed all of your vendors, your photographer, videographer, DJ or band, and wedding planner will be with you for 6 – 12 hours.  You want to keep them fed and happy so they can do their job well.

12.   Cake cutting fee – Some venues or caterers charge a cake cutting fee.  Even if they don’t be sure to include extra plates and fork to your rental order.

13.   Marriage License – This small but vital document can add $50 - $100 to your budget. 

14.   Bridal party gifts – Your bridesmaids and groomsmen are some of the most important people at your wedding.  So most couples give them a lovely momento or gift to say Thank You.  Expect an additional $50 per person. 

budgetElaine Roberts
Tablescape: Americana Campfire

The weather has turned cooler and fall is everywhere.  I thought it would be fun to put together a campfire styled shoot with an Americana red and blue color scheme.   A stack of firewood makes the perfect background to our charming picnic. 

Of course what is a campfire without marshmallows?  Some simple food of roast chicken and cornbread in cast iron skillets and of course some coffee make a perfect meal. 

Flowers with red dahlias and yellow accents add charm along with some blue and brown plaid linens.  

styled shootElaine Roberts
13 Steps to Planning a Successful Corporate Event

Before planning any corporate events whether a large company or a small business, it is important to answer these critical questions. 

What are your goals?   Unlike weddings and social gatherings, most company events have goals and objectives.  The purpose of the event will usually determines these goals. Common ones are:

  • an open house to show off a new space to the community
  • launch party for a new website to attract new clients
  • a holiday party to thank your employees
  • a national convention to showcase achievements and upcoming launches
  • a leaders retreat
  • an annual

Who are the decision makers?  For most business events, there will be more than one decision maker.  There will be someone or a committee in charge of making money decisions, there will also be a decision maker for marketing and promotions, as well as potentially other departments.  Create a system to keep the team informed.

Create a guest list.  Deciding your ideal guest will depend on your goals.  Potential clients, community leaders, employees, other business leaders, current customers and clients.   After determining your target guest, create a reason for your guests to attend.  Well-known speakers, sneak peeks of new launches, and giveaways are common ways.

A fun, vintage soda shop setup for the grand opening of a restaurant, complete with servers in 1950's attire. 

A fun, vintage soda shop setup for the grand opening of a restaurant, complete with servers in 1950's attire. 

Determine a budget.  First you must have a realistic idea of what it will cost to host an event.   Don’t reserve a venue or choose vendors without finalizing this important number.  From there, the budget can be allocated to each category.  The main categories would be venue, food, décor, entertainment.  Other categories would be hotels, transportation and parking, rentals, A/V, stationery and design and insurance.   

Select a date   When looking at possible dates, check the calendar to also look at holidays, local events, sporting events and scheduling conflicts of your companies leaders. 

Choose a location  The first criteria are to make a list of venues that have availability, fit your budget and have the space for your guest count.  Even more important is finding a location that creates the style and feel for your event that matches your goals.   Your theme and colors should complement your venue.

Decide on promotion and tickets  Depending on the goals of your event, you may want to create a promotion committee to raise awareness and increase attendance.  Along with promotions, decide on a marketing strategy as well as possible thank-gifts and swag for attendees.

Ticket sales may also be a part of your plan if your goal is to raise money for a nonprofit cause.  

Connect with vendors.  Hire vendors to fill needs that can’t be filled from within the company OR if management decides not to take staff away from regular duties.  These would include event planners, venues, caterers, florists, décor and rentals, A/V, lighting, entertainment and marketing.

Don’t forget entertainment and photography.  These two areas are sometimes overlooked at business parties.  Entertainment can add to the atmosphere, energize and create an unforgettable experience.  Having a photographer at your event is vital for capturing images to use for PR, newsletters, stockholders meetings, and advertising.

Create an agenda  Unless your event has a cocktail or mingling type atmosphere you will want to create an agenda.  This will keep guests informed of workshops, speakers, product demos and more.  These could be a physical program, a large billboard type piece or a digital catalog.  For smaller more casual events, posting an event flow will keep guests from getting bored or leaving early.

Confirm details  This is where the logistics and details need great organization and oversight.  You will need a timeline for setup, during the event and post-event.  

  • Staffing
  • Guest admission and seating
  • Stationery – programs, menus, invitations
  • Swag and Giveaways
  • Speakers and workshops
  • Parking and transportation

Create energy  Use traditional and social media to promote your event.  Hashtags are a great way to create community and promotion on Twitter and Instagram.  Have a staff member harness social media during the event to post pictures on Facebook and Instagram, reply to tweets, and engage with hashtags.

Follow up  Collect suggestions from attendees.  Have decision makers write up their opinions of the planning process, event results and meeting goals. Compare estimated budget to final costs. 

corporateElaine Roberts
Southern wedding of Rachel and Grant

About a year before her wedding, Rachel first contacted me and this line caught my attention.  "I am getting married to the wonderful Grant!!!"  From that very first email, I knew how much Rachel and Grand were in love. 

See some of Rachel and Grant's engagement photos

Rachel knew that she wanted for her wedding style - romantic southern rustic.  She had great ideas for her design using lots of gray and beige with touches of blush.  The result was a stunning, detailed wedding full of charm.  

wedding stationery floral handdrawn map

The ceremony took place at a historic white church nearby.  Rachel added sweet details with the wooden sign and scripture and the kraft paper program with the bridal party. 

wedding ceremony old white church
bride and groom kissing by fence row

Afterwards everyone went to Grant's family farm where the reception was held.   The cocktail area was setup with hay bales and wooden crates and boxes were filled with popcorn for a self-serve snack.  A canoe with ice held signature cocktails in small jars with a fly fishing label.

popcorn bar cocktails in jars

Old church pews were used as decorations around the barn with large boxes of cotton decorating the front draped barn entrance.  Around the side of the barn was more pews and large spools setup for alfresco dining. 

outdoor wedding reception white benches string lights

Rachel included so many details into her bridal party.  The mismatched bridesmaids dresses were all long but in different styles and colors.  But the combination of the beige and different shades of pink created a stunning effect.  The groom and groomsmen in their gray suits and yellow bow ties with feather and cotton boutonnieres looked very dapper. 

neutral-muted-bridal-party
romantic-southern-wedding bride groom with horses
groomsmen feather boutonniere

Upon entering the barn, guests were greeted with a warm "welcome" and the tablecloth that was the guest book. 

The head table was decorated with white Mr. and Mrs. pumpkins.  The tables were decorated with alternating designs.  One design had a gold and white chevron runner with lush, romantic pink, blush and white flowers in wooden boxes.  While the other design was a runner gold deer heads on kraft paper with antlers around a wooden box filled with cotton. 

southern rustic wedding reception centerpiece cotton
centerpieces with antlers lush flowers wooden boxes

The brides cake was a white whipped buttercream decorated with pink and white roses and topped with wooden deer.  The groom's cake was a duck blind.  There were also assorted flavors of mini bundt cakes in rustic metal feeders for guests.  

white wedding cake pink roses

Photographer: Rachel Moore 
Ceremony Venue: New Hope Presbyterian Church
Reception Venue: 
The Hitchin’ Post 
Florist: 
Import Flowers Nashville and Garden Delights
Wedding Cake: Julia’s Bakery 
Cupcakes: 
Nothing Bundt Cakes 
Caterer: 
Jim ‘N Nick’s BBQ 
Lighting and DJ: 
JD’s Music and Lighting 
Chevron Table Runners: 
Kitchen Papers 
Gold Deer Table Runners: 
Anthropologie 
Bride’s Gown: 
“1900” by Casablanca 
Bridal Salon: 
The White Room Lebanon 
Bride’s Bolero: 
ShopRuche 
Hair and Makeup: Aignes Rogan
Bride’s Shoes: 
Fossil 
Bridesmaids’ Dresses: 
Joanna August 
Bridesmaid Dress Salon: 
Bella Bridesmaid 
Men’s Suits: 
Macy’s 
Groom’s Boots: 
Lucchese

real lifeElaine Roberts
Don't forget: It's YOUR wedding

So wedding planning involves putting together a lot of details, which means a lot of decisions.  Any anywhere there are a lot of decisions there is also an abundance of opinions.  

During my meetings with with couples, I sometimes have a conversion that goes something like this:

Couple : "So we finally made a decision on the rentals.  We are getting the gold rimmed china and matching flatware"
Me: "That's always a pretty choice. What made you decide to choose that style?"
Coup!e: " Um...well....my mom wanted it."
Me : (pause) "OK. "

This couple didn't care about the china.  If fact, they originally wanted some eco-friendly disposables to match the garden picnic theme.  But that's when they ran into this little problem.  Whose wedding is it?

I would like for the answer to be -  It's Your wedding!

(And by "yours" I mean both of you. Not just the bride. Not just the groom.  But you as a couple.)

 

Now I know that the mom meant well.  And for the record, I am not picking on moms.  (I have one of my own and I am one.)  But the mom thought that if you didn't have real china it wasn't a wedding, just a casual picnic.    

How many times has this happened to you?  And it doesn't have to be your mom.  It might be your aunt, grandma or sister.   In the past few years, more and more wedding traditions have been broken.  But change can be hard.  

1. Decide what matters. There will be some decisions that are an absolute must for you. While others you just don't care.  At the beginning of planning, decide what is most important to both of you.  Great food, killer music, amazing decor.  

2. Its OK to break traditions.  Honestly, most modern wedding traditions aren't really that old.  I will say that family traditions are different then general wedding traditions.  If you don't want to continue an important family tradition, think of a way to modify it to continue it in the future while still honoring the past.  Sometimes these are more important to family then whether you wear white or toss the bouquet. 

3. Set boundaries.  If there are details of the wedding that aren't as important to you, then let this be an area for the mothers to have some input and control.  It allows them to be involved and you keep your sanity.  The opposite is also very true.  If something is important to you, then tell your family early so that they have time to be OK with it and know not to force their opinions. 

4. Money can cause problems.  I wish it weren't true but it is.  Whoever is paying for the wedding, can feel like they get more say about the wedding or get to make decisions.  If someone offers to help pay for your wedding, make sure that you have a good relationship with them.  While they might help pay for it, it isn't their wedding. 

When you get frustrated just keep telling yourself.  "It's your wedding"  (rinse and repeat and necessary)

Where to get married around Tullahoma, TN
Wedding venues in TN near TUllahoma, Bell Buckle, Manchester, Shelbyville, Normandy

About an hour southeast of Nashville, is the area of Tullahoma, TN.  With beautiful valleys and lake areas, this area is filled with scenic wedding venues.  

Tullahoma

Beechcraft Heritage Museum  This aviation museum is a truly unique location for your wedding with large hangars of restored aircraft.  

Tullahoma Event Center is a 1935 era building in historic Tullahoma with modern amenities

Rock Creek Springs is a rustic venue for outdoor weddings. 

Lakeside Center at Arnold Air Force Base.  This venue is open to the public and provides catering while having beautiful views of the lake.   See a beautiful wedding held here

 

Manchester

Patch Manor is a historic house that offer Southern cuisine

Farrar Hill Farms offers rustic farm weddings

Bell Buckle

Greystone Farm has an old barn with tables and chairs near Bell Buckle, TN

Bell Buckle Banquet Hall is an all inclusive rustic venue. 

Shelbyville and Normandy

Grace Valley Farm offers space for weddings and events as well as overnight accommodations.  

Cascade Hollow at George Dickel Distillery 

Parish Patch offers multiple locations for weddings from Cortner Mill Restaurant to Whitney Chapel

venuesElaine Roberts